Travel

Policy 806: Travel, Business Meeting, and Entertainment Policy
Procedure: Travel Business Meeting and Entertainment Procedures
Preferred Supplier for Travel: Christopherson Business Travel
International Travel: International Travel Decision Matrix (PDF)

Specific questions and assistance related to travel and travel expenses should be directed to Denise Michalak, Division Finance and Budget Manager, Office of the Dean.

Travel Suppliers

• EXPEDIA
• TRAVELOCITY
• AUTO RENTAL
• HOTELS NEAR RICE UNIVERSITY
  

Airlines

• AMERICAN AIRLINES
• DELTA AIRLINES
• NORTHWEST AIRLINES
• SOUTHWEST AIRLINES
• UNITED AIRLINES
• JET BLUE

Expense Processing

• PURCHASING CARD MANUAL (PDF)
• PURCHASING CARD APPLICATION/CHANGE FORMS
• BMEE FORM (PDF)
• CASH DUE RICE (PDF)
• CLEARING FORM: NON-TRAVEL (PDF)
• CLEARING FORM: TRAVEL/EVENT (PDF)
• HONORARIUM AND TRAVEL RELATED EXPENSES FOR NON-US VISITORS / LECTURERS

Travel Guidelines

• RCA Travel Guidelines
• RCA International Travel Guidelines
• International Travel Decision Matrix
• Mileage Reimbursement Rates
• United States Per Diem Rate
• International Per Diem Rate

Per diem rates: Rates are established by the US government. They are intended for use by federal employees. However, the IRS allows their use for meals for per diems (no receipts required and still have a qualified plan under IRS rules). Additionally, the IRS requires meals be pro-rated for day of departure and return. Rice uses these meal per diem rates for travel charged to a research grant.

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