Purpose: The Deanâ€™s Fund was created to provide opportunities for travel and professionalization for students, especially in departments that have been historically underfunded in these areas.
Eligibility: All current PhD students in the School of Humanities who are in good standing and making good progress toward degree completion.
Approved Use: Funds may be used for conference, research, and professional advancement for PhD students. Preference will be given to requests for conference presentation travel, research travel, and travel to job interviews taking place at a conference. Additionally, professional development opportunities such as workshops, etc., will be considered.
Timeline: Requests are due by the 1st of each month at least two months prior1Â to the proposed travel. For example, an application for research travel in March must be submitted by January 1 at the latest. Earlier submissions are encouraged. Late submissions will not be considered.
Applications will be accepted between July 1 and May 1 (No June 1 submission; August travel requests must be submitted by May 1).
Decision letters will be sent to each applicant no later than the 10th of each month.
Review Process: Submitted applications will be reviewed by the Office of the Dean, and final decisions will be made by the Dean and/or Associate Dean.
Funding Amount: Students are eligible for up to $1,000 per fiscal year (July 1-June 30) once any available department funding has been awarded. Students in departments where funding for conferences and research is available, must first apply through their respective department, in accordance with its policies and timelines. We will be doing our best to meet demand, but please be aware that these funds are subject to availability.
Student budgets can include the following: conference registration/membership, airfare (including baggage) and/or ground transportation, lodging, and $30 per diem for meals. Budgets should not include the following: travel insurance, airline upgrades, data plans, and other incidentals.
Award Disbursement: Students awarded funding will receive their award via Check Request/Student Award2. Awards above $600 in a calendar year are considered taxable income. For domestic students, taxes are not deducted at the time of disbursement and a 1099 will be issued at the end of the calendar year. For international students, the check request is run through payroll and taxes are deducted based on the studentâ€™s country of citizenship.
Students will not be required to submit Concur reports post-travel, and do not need to provide receipts after the trip.
Summary Report: Within 30 days of return, students who have received funding must submit 1-2 paragraphs summarizing the impact of the award on their research or professional development. Students should submit these reports to their department's Graduate Program Administrator via email. Failure to submit this report on time will render the student ineligible for subsequent funding.
Application Requirements: Students should submit the Dean's Fund Online Application, including a completedÂ Â Dean's Fund Proposal Form_AY18-19.pdfÂ (canÂ be downloaded as a fillable form), signed by the studentâ€™s advisor and the departmentâ€™s Director of Graduate Studies. Â
Â1 Exceptions may be made for job interview trips. 2Â In order to receive the award via direct deposit, students need to make sure, in ESTHER, that their Payroll Allocation account is also selected as their Accounts Payable Deposit account. See instructions here